Office Manager

The Office Manager is responsible for premises and equipment management for both the RPO’s Administrative office and Garage/Warehouse managing an annual budget of around £75,000. The Office Manager will play a key role in the move of the administrative office to Wembley Park, planned for March 2025.

Acting as a Health and Safety Competent person, the Office Manager will ensure that the RPO meets required Health and Safety standards (IOSH training will be provided if required).

The Office Manager undertakes aspects of staff induction including issuing IT equipment and Health and Safety induction and checks.

JOB OUTLINE

Maintain the office and warehouse with appropriate services and utilities and in a good state of repair
• Maintain schedule of building, equipment and office maintenance and health and safety visits including a clear record of last visit and date of next planned visit.
• Maintain utilities and maintenance services contracts database including fees, relationship manager / contact details, procurement and renewal dates
• Book in and oversee maintenance, repair and re-decoration visits at both the Administrative office and the Warehouse, keeping costs within budget
• Undertake office management aspects of property dilapidations work when required at the office and warehouse

Act as the Health and Safety Competent person and maintain good Health and Safety compliance
• Coordinate Health and Safety Committee meetings, setting agendas and (with the Committee) communicate to the wider body of staff
• Complete Health and Safety risk assessments; reviewing and revising as necessary.
• Undertake fire risk assessments for premises at least annually
• Arrange a sufficient roster of Fire Officers and convene for training and reviewing fire risk assessments at least annually
• Arrange a sufficient roster of First Aiders and facilitate booking training
• Maintain First Aid kits