Artistic Coordinator

Position Title: Artistic Coordinator

Department: Artistic

Reports To: Artistic Manager

FLSA Status: Non-Exempt

Position Duties and Responsibilities:

Assist Artistic Manager with guest artist communications and planning, including travel, accommodation, transportation, and any on-site logistics
Coordinate guest artist hospitality, ticket requests, and merchandise sales with OSA staff and Omaha Performing Arts staff
Provide guest artist transportation which may require driving personal vehicle, Omaha Symphony vehicles, and rented vehicles
Attend orchestra services as assigned within staff rotation, fulfills service duties as required
Work with Operations and Artistic staff to communicate all necessary information for planning and execution of programs in a timely manner
Leads the day to day office management of the Omaha Symphony staff office, with duties including but not limited to front desk functions such as greeting and assisting lobby visitors, answering incoming phone calls, and performing some office filing.
Maintain departmental databases (OPAS)
Digitize recordings for archival and general use purposes
Assist Artistic Manager and/or VP of Artistic Administration as needed, including producing department meeting notes and agendas for approval, typing letters and research assistance
Understand the orchestra’s master agreement (CBA) and helps ensure that it is upheld
Assist with the communication, material distribution, and execution processes of symphony auditions
Perform other duties as assigned
Experience, Qualifications, and Attributes:

Possess strong computer skills and experience with Microsoft Office applications (Outlook, Word, Excel, Teams, and Sharepoint), and Adobe Acrobat
Strong interpersonal skills with the ability to work and communicate with a broad spectrum of personalities and exhibit patience and understanding
Winning personality is essential, as this position works directly with artists and artist managers in co