Artistic Coordinator

The Artistic Coordinator reports to the Director of Artistic Administration and supports the day-to-day artistic administration needs of The Atlanta Opera. This position serves as the primary coordinator for artist logistics/operations, auditions, travel and housing, Studio Artist administration, and departmental information management. The Artistic Coordinator works closely with Artistic, Production, Marketing, Development, Finance, and Community Engagement to ensure the successful execution of productions, concerts, festivals, auditions, and special events.

KEY RESPONSIBILITIES
Position responsibilities include, but are not limited to, the following duties in addition to other duties as assigned:

*Coordinate artist travel, housing, rental cars, itineraries, welcome materials, backstage access, parking assignments, and other logistical needs for guest artists, Studio Artists, conductors, directors, clinicians, and other artistic personnel.
*Coordinate auditions for principal artists, Studio Artists, chorus, orchestra, and other artistic personnel, including scheduling, communications, materials, recordings, and audition logistics.
*Maintain artist, manager, agency, and production databases, including artist debuts, contact information, cast sheets, face pages, arrival sheets, contact sheets, and other departmental records.
*Coordinate collection and distribution of artist biographies, headshots, role information, and related materials for websites, programs, season announcements, marketing materials, and other publications.
*Coordinate artist’s wellness calls and communicate artist concerns, illnesses, injuries, and other support needs to Artistic leadership and appropriate departments.
*Coordinate artist, agent, and staff comp ticket requests, dress rehearsal tickets, and related artist communications in collaboration with Marketing and Box Office.
*Assist with administration and coordination of the Studio Artist Program, including artist logistics, performances, showcases, masterclasses, and special projects.
*Coordinate information related to supers, dancers, choreographers, fight coordinators, intimacy coordinators, and other assigned artistic personnel.
*Assist with artist participation in donor events, receptions, galas, educational activities, and other company events.
*Maintain departmental templates, procedures, forms, and administrative systems, including SharePoint records and departmental files.
*Attend meetings, auditions, rehearsals, performances, and special events as required.
*Other duties, as assigned.

Please submit a resume and cover letter to resume.artistic@atlantaopera.org
Include Artistic Coordinator in the subject line.
As party of the hiring process, candidates may be required to complete a skills assessment.

QUALIFICATIONS

*Bachelor’s degree in music, stage management or related field preferred.
*Excellent written and oral communication and problem-solving skills.
*Strong organizational skills and attention to detail.
*Ability to meet deadlines and manage multiple projects simultaneously and efficiently.
*Proficiency in Microsoft Office software required.
*Knowledge or strong interest in opera preferred.
*Ability to work collaboratively with multiple departments
*Work evening and weekend obligations during the opera season.
*Ability to sit at a desk for up to and over eight hours per day.
*Ability to communicate using a phone and headset.
*Must be able to lift up to 25 pounds.
*Must perform the functions of the position in a safe manner.